Birth Records

u  Birth Certificates are $17.00 per certified copy. 

u  Required information includes:  1) Full name of the child as it is listed on the Birth Certificate, 2) date of birth and 3) mother’s complete maiden name.  Useful information to aid in the search of records includes: father’s full name and the place of birth.

Pursuant to California law, only certain individuals are permitted

to receive an Authorized Certified Copy of a birth record.

Click here to find out if you are an authorized individual.

Application for Certified Copy of Birth Record (English)

Applicacion de la Copia de Certificado de Naciemiento (Español)

Download Adobe Acrobat Reader

Mail-In Requests

u  Send the completed Birth Record Application or Death Record Application and notarized statement, your payment and a self-addressed, stamped envelope to our office in Pasadena.  Not sending a self addressed envelope WILL delay the processing of your application.

 Please indicate on the application the number of copies you want. Requests are processed within 5 business days from date of receipt.  Please note, if the sworn statement is not notarized, your request cannot be processed.

u    Send all documents to:

Vital Records Office

Pasadena Public Health Department

1845 North Fair Oaks Avenue

Pasadena, CA 91103

u     Express service is available by mail for an additional fee.  You must send an additional $30.90 in a separate check or money order for each different birth record you request. You MUST include a pre-paid mailer from an express mail or overnight carrier with your order.  Clearly note “Express Service” on the front of your mailing envelope, and your Express Service order will be processed the day it is received.

u   Certified mail service is available for an additional fee of $15.40. 
 

u     For Express delivery outside of the continental U.S., please call (626) 744-6010 for information and additional charges.

u  Payment methods:  Money order, cashier’s check and bank-printed personal checks that include the requestor’s street address are accepted for payment.  Checks are payable to Pasadena Public Health Department.  A valid Driver’s License or ID number must be listed on your check.

u     Pursuant to California State Code 103650, the fee for any search of the files and records for a specific record when no certified copy is made shall be paid in advance by the applicant.  If a record is not located, the fees for the birth record will be retained as payment for a record search.

In Person Requests

u    To obtain a copy of a birth record in person, you must complete a Birth Record Application and bring a valid form of identification, such as a driver’s license or passport.  You can get the application online or in our office.

u     The Pasadena Vitals Records office is located at 1845 North Fair Oaks Avenue, just 1.5 miles North of the 210 Freeway.  Parking is available on Fair Oaks Avenue. The Vital Records Office is now located in Room 1610, First Floor.  Business hours are 8:00 am - 5:00 pm, Monday - Thursday (except holidays).

u     If you submit your request by 4:00 pm, your record will be available for pickup the next business day.  Records that are not picked up the next day will be mailed out within 5 business days.

u     Same day service is available for an additional $10.00 charge if your application is received by 4:00 pm, Monday through Thursday.  Your certified copy can then be picked up between 4:00 pm and 5:00 pm that same day.

u  Payment methods:  Cash, money order, cashier’s check, Visa, MasterCard, debit and bank-printed personal checks that include the requestor’s street address are accepted for payment.  Checks are payable to Pasadena Public Health Department.  A valid Driver’s License or ID number must be listed on your check.

u     Pursuant to California State Code 103650, the fee for any search of the files and records for a specific record when no certified copy is made shall be paid in advance by the applicant.  If a record is not located, the fees for the birth record will be retained as payment for a record search.

Explore our website or call (626) 744-6010

for additional information.