City Clerk Organization Chart (Text Description)

City Clerk

  • Liaison to the Mayor (under Administrative Oversight)
    • City Council Liaison District 1
    • City Council Liaison District 2
    • City Council Liaison District 3
    • City Council Liaison District 4
    • City Council Liaison District 5
    • City Council Liaison District 6
    • City Council Liaison District 7
  • Sr Assistant City Clerk Official Records
    • Assistant City Clerk Minutes/TPA/NetFile
    • Administrative Specialist (c) Contracts/ECMS Docs/Web
    • Administrative Specialist (c) Payroll/Purch/Notices/Web
    • Senior Office Assistant (c) Cmt Minutes/Agenda/Ordin
    • Senior Office Assistant (c) Cmt Minutes/Claims/Leg Hist
    • MASH Employee
  • Management Analyst III Records and Mail Services
    • Administrative Specialist (c) Records Management/ECMS
    • Senior Office Assistant (c) Mail Services/Records
    • Senior Office Assistant (c) Records/Mail Services
    • Office Aide – Mail Distribution/Delivery
    • Office Aide – Mail City Mass Mailing
    • MASH Employee

City Clerk (Responsibilities)

  • Administration

    • Council Meeting Agenda and Web Posting
    • Council Minutes
    • Election Administration
    • Legislative History
    • Council Committee Meetings and Minutes
    • Form 700 Filings
    • Campaign Filings
    • Initiatives and Petitions
    • Pasadena Municipal Code
    • Legal Notices
    • Public Records Act
    • Taxpayer Protect Act
    • Bid Openings
    • Claims/Subpoenas
    • Chamber Technology
    • Official Records Filing/Retrieval
    • Research
    • Contract Processing
  • Records Management

    • Records Storage and Retrieval (Physical)
    • Records Storage and Program Admin (Virtual)
    • Records Conversion
    • Citywide Retention Schedule Admin
    • Department Training and Assessment
    • Mail Sorting, Delivery and Retrieval
    • Mass Mail Projects for Various Departments and City Council Districts