Accounts Payable

In its effort to reduce paper and increase efficiency, the City of Pasadena uses an electronic invoice routing system. Please submit all invoices to the City using the instructions below:

By Web (Preferred)

Submit invoices via our Vendor Portal

Get Paid

  • Account creation requires knowledge of your City of Pasadena Vendor Number
  • This number can be found on previous checks you’ve received from the City or your Printed Purchase Order
  • If you are still unable to locate your vendor number, please contact your Department representative or the Accounts Payable Division at
    (626) 744-4461
  • Please ensure invoices includes:
    • The City Department (i.e. Fire Department)
    • Contract Number OR Purchase Order Number

By Mail

Invoices can also be sent via mail at the address below (website preferred):

City of Pasadena
Mail Room – Invoice Processing
100 N. Garfield Avenue, Room N023
Pasadena, Ca 91101-1726
For any questions, please contact you City Department representative or the Finance department at or (626) 744-4461.