In the City of Pasadena, the Capital Improvement Program (CIP) budget process is managed by the Department of Public Works. This budget consists of projects aimed at improving the city’s public infrastructure such as streets, transportation issues, street lights, traffic signals, parks, public buildings, sewer and storm drains, the Rose Bowl, the Pasadena Center, technology and water and power projects.
Capital Improvement Program (CIP) Process
The development of the CIP budget is a collaborative process. Every year the Department of Public Works sends out a “Call for New Projects” which provides the City Council, Commission members and City employees with a formal means for submitting new project ideas. The projects ideas are then reviewed and prioritized for possible inclusion in the CIP.
To qualify for the CIP, a project must have a total estimated cost of at least $75,000 and meet one or more of the following criteria:
- Addresses a particular safety issue.
- Existing maintenance efforts are no longer satisfactory to keep a facility in good repair.
- Existing facility is no longer adequate to meet the demand.
Once a project idea is submitted, it is reviewed by the Finance and Management Services Division staff for completeness and to insure it qualifies as a CIP project. It is then put into one of the 14 CIP categories.
- Municipal Buildings and Facilities
- Street and Streetscapes
- Street Lighting
- Street Lighting and Electrical System Undergrounding
- Sewers and Storm Drains
- Rose Bowl Improvements
- Parks and Landscaping
- Arroyo Projects
- Pasadena Center Improvements
- Water System
- Electric System
- Technology Projects
Projects are then sent to the appropriate Department for review and comment. Department staff reviews each project and prioritize them as high, medium or low.
Next, each Department prepares a preliminary cost estimate for the construction or implementation of the high priority projects. After the project costs have been developed, the appropriate department recommends how the new project will be integrated with the projects that are already planned. A high priority new project may require the postponement of an existing project. The department then recommends a funding plan for each project based upon the priorities. This list is reviewed and approved by the City Manager.
A City Manager’s Recommended CIP budget is prepared and sent to the appropriate citizens’ commissions/committees for review and support. The citizen groups and the categories they review are listed below:
- Transportation Advisory Commission reviews Street and Streetscapes, Transportation, and Parking
- Recreation and Parks Commission reviews Parks and Landscaping and Arroyo Projects (Excluding Hahamonga projects)
- Hahamnonga Watershed Parks Advisory Committee reviews Arroyo Projects (Hahamonga projects only)
- Northwest Commission reviews all projects located in Northwest Pasadena
- Planning Commission reviews all new projects
At each commission meeting, as well as the Finance Committee and City Council meetings, citizens are invited and encouraged to participate in the CIP process. Before any votes of support are taken, public comment is heard and considered.
The City Manager’s Recommended CIP Budget, along with the comments and suggested changes of the citizen groups, is then presented to the City Council’s Finance Committee. The Finance Committee reviews the City Manager’s Recommended CIP in detail, considers comments and recommendations from citizens’ commissions, and makes a final budget recommendation to the full City Council. The City Council holds a public hearing to review and discuss the City Manager’s Recommended CIP. At the conclusion of the public hearing the City Council votes to adopt a Capital Improvement Program.
2024-2028 Adopted Program00 - Title Page and Table of Contents
01 - City Manager's Transmittal Letter
02 - Capital Improvement Program Summaries
03 - Municipal Buildings and Facilities
04 - Streets and Streetscapes
05 - Street Lighting
06 - Street Lighting and Undergrounding
07 - Transportation
08 - Parking
09 - Sewers and Storm Drains
10 - Rose Bowl Improvements
11 - Parks and Landscaping
12 - Arroyo Projects
13 - Pasadena Center Improvements
14 - Water System
15 - Electric System
16 - Technology
17 - Future Projects
18 - Definitions
Recommended FY 2024-2028 CIP Budget00 FY 2024 Cover Sheet and Table of Contents
01 Capital Improvement Program Summaries
02 Municipal Buildings and Facilities
03 Streets and Streetscapes
04 Street Lighting
05 Street Lighting and Electric Undergrounding
08 Sewers and Storm Drains
09 Rose Bowl Improvements
10a Parks and Landscaping - Park Projects
10b Parks and Landscaping - Landscaping Projects
11 Arroyo Projects
12 Pasadena Center Improvements
13 Water System
14 Electric System
15 Technology Projects
16 Future Unfunded
CIP Call for Projects
The CIP Call for Projects has now ended. Please contact the Public Works Department directly if you have any additional questions.